HUDDERSFIELD NOMAD DIVERS
BRANCH 1814 OF THE BRITISH SUB-AQUA CLUB
CONSTITUTION AND RULES
1. THE CLUB
1.1 The Club shall be named “Huddersfield Nomad Divers” Branch 1814 of the British Sub Aqua Club with headquarters at The Woolpack Inn, Almondbury, Huddersfield.
1.2 The objects of the Club shall be to promote underwater exploration, science and sport, and to promote safety in these activities, for juniors and adults of all abilities and minority groups.
1.3 No funds or other properties of the Club shall be paid or distributed amongst the members of the Club, but shall be applied towards the furtherance of the Club’s objects, and at the time of dissolution of the Club, such funds or other properties shall become the property of the members.
1.4 Subject as above, in the event of dissolution, the funds remaining shall be devoted to objects similar to those of the Club, such funds or other purposes approved by the Commissioners of the Customs and Excise.
2.1 Upon approval of membership, the entrant shall be liable for the Fee or Annual Subscription and shall undertake to observe the rules of the Club
2.2 Subscriptions shall be renewable on the anniversary of the first day of the month in which the relevant member joined or rejoined the Club, and thereafter on the common renewal date of the 1st November, or at any other date/dates at the discretion of the committee.
3 OFFICERS AND MANAGEMENT
3.1 The officers of the Club shall consist of the Chairman, Vice Chairman, General Secretary, Treasurer, Diving Officer, Social Secretary, Equipment Officer, Membership Secretary.
3.2 The Management of the Club shall be invested in a Committee consisting of the above Officers, plus an Executive of these. (An executive comprises of 4 ordinary members of the club)
4 POWERS OF THE COMMITTEE AND OFFICIALS
4.1 The Committee shall control the Club’s affairs and officials specifically have power to: -
a) Suspend, expel or enforce disciplinary action against any member who shall fail to observe the rules or the Club, or who shall act in any way prejudicial to the Club.
b) Recommend Subscription.
c) Fix the date and place of the Annual General Meeting, which shall be held if at all possible in October.
d) Do all such things it may deem necessary and expedient for the accomplishment of the objects specified in the rules of the Club including health and safety.
e) The Secretary or Chairman may, at any time, call a Committee Meeting to deal with any urgent or other matters.
f) Special General meetings of the Club may be convened at the discretion of the Committee or upon requisition, signed by not less than 12 members, provided that in the latter case the purpose thereof is specified in writing and lodged with the Secretary. The Secretary shall give notice of such Meeting in the usual manner. No other business than that on the requisition shall be discussed at the meeting.
g) Elect from those present, a substitute at any Annual, Special, General, Committee or Regular Meeting in the absence of the Chairman or Vice Chairman.
h) Elect co-opted members of the Committee as and when deemed necessary.
i) Agree the agenda for regular meetings to be held on the first Thursday of every month.
4.2 The following shall constitute a quorum of members present.
Annual General Meeting 16
A Special General Meeting 16
Regular Meeting 8
Committee Meeting 5
Sub-Committee Meeting 3
4.3 If, within half an hour from the time appointed for any Meeting, a quorum is not present, the Meeting shall stand adjourned to the same day in the next week at the same time and place, or to such other day and time and place as the Secretary may decide. If, at the adjourned Meeting, a quorum is not present within half an hour from the time appointed for the Meeting, the members present shall be the quorum.
4.4 The Secretary or nominated representative shall give notice of and shall attend all meetings and shall keep written up to date minutes thereof, which shall be signed by the Chairman or Vice chairman at the meeting at which they are confirmed.
4.5 Seven clear days notice of the Annual General Meeting or any Special General Meeting shall be given by post or circular, setting out the business to be transacted.
5. ACCOUNTS. AUDITORS AND BOOKS
5.1 The Treasurer shall keep proper accounts, receive all moneys paid to the Club and disburse all moneys as the Committee may direct, and shall prepare annually, statements of Income and Expenditure, and a Balance sheet in such forms as the Committee may direct.
5.2 The Accounts shall be annually to the 31st October.
5.3 All monies banked shall be in the name of Huddersfield Nomad Divers.
5.4 All cheques to be signed by any of two of the following, to be decided at the A.G.M. or Special General Meeting: -Treasurer or Chairman or Secretary or Diving Officer
5.5 Two members, who shall hold no other office, shall sign the audited Accounts as correct.
5.6 Any member may inspect the Accounts on giving reasonable notice to the Treasurer, who shall facilitate such an inspection.
5.7 All books and records of the Club shall be preserved by the Officer in charge and handed in good order to their respective successors on demand.
5.8 A register of Officers and members shall be kept up to date by an Officer responsible, and shall contain such details as the Committee may order. The register shall be available for inspection by members of the Club on giving reasonable notice.
6.1 The amount of subscription shall be decided at the Annual General Meeting.
6.2 Any member who fails to pay their renewal subscription by the date due, will not be covered by the British Sub Aqua Club Insurance and therefore cannot participate in Club activities or have use of Club equipment.
6.3 Any member, who fails to pay their renewal subscription by the date due, shall be deemed to have resigned.
6.4 Any Member who has resigned or has deemed to have resigned, may at any time apply to rejoin the Club. The acceptance of this application being at the discretion of the committee.
7. NEW RULES.
7.1 No new rules or amendment shall be introduced unless submitted in writing to the Secretary at least 28 days prior to the Annual General Meeting or Special General rneeting and circulated by the Secretary to each member seven days prior to such Meeting.
7.2 No new rule or amendment shall be accepted unless it received a majority vote of members present at the Annual General Meeting or Special General Meeting.
8.1 Any dispute or misunderstanding arising in the Club and unprovided for in the foregoing shall be decided by the Committee. The parties concerned shall have the right to appeal to a Special General Meeting, the decision of which shall be binding and final.
8.2 Social members cannot vote on diving related issues.
9.1 Members may borrow equipment from the Club for use on Club dives, or on other occasions, subject to the Committee being satisfied of the circumstances.
9.2 Members borrowing equipment will be liable to the cost of repair or replacement of such equipment if damage is deemed to he caused by negligence on the part of the member borrowing such equipment.
9.3 All equipment belonging to the Club is the responsibility of the Equipment Officer, who shall have authority to decide whether such equipment can be used by members, and who shall, at any time, withdraw such equipment should the soundness of same become suspect.